Privacy

DATA PROTECTION PRIVACY STATEMENT

How Green Light Recruitment Ltd Manages Your Personal Data

1. Collection and Use of Personal Data

a. Purpose of Processing and Legal Basis

Green Light Recruitment Ltd collects your personal data (which may include sensitive personal data) and processes it for the purpose of providing you with work-finding services. This includes, for example:

  • Contacting you about job opportunities
  • Assessing your suitability for roles
  • Updating our databases
  • Putting you forward for job opportunities
  • Arranging payments
  • Developing and managing our services and relationships with you and our clients

We may also process your data to investigate, report, and detect crime or comply with applicable laws. Your information may also be used during internal audits to demonstrate compliance with industry standards.

The legal bases we rely upon to offer these services include:

  • Your consent
  • Our legitimate interest
  • Compliance with a legal obligation
  • Fulfilling a contractual obligation with you

b. Legitimate Interest

Green Light Recruitment Ltd has legitimate reasons to process your data, provided it is reasonable and does not override your rights and expectations. Our legitimate interests include:

  • Providing work-finding services
  • Passing requested information to our clients for work placements
  • Conducting internal or client audits and investigations to ensure compliance
  • Engaging external payroll suppliers, where necessary

c. Recipients of Data

Your personal and/or sensitive personal data may be shared with the following recipients:

  • Internal staff
  • Clients
  • External payroll suppliers

d. Statutory/Contractual Requirement

Your personal data may be required by law, under contract, or to enter into a contract. Failure to provide this data may result in the inability to successfully provide you with work-finding services.

2. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected. Various laws require different data retention periods:

  • Work-seeker records must be retained for at least one year from creation or from the last date work-finding services were provided (as per the Conduct of Employment Agencies and Employment Businesses Regulations 2003).
  • Payroll, holiday pay, sick pay, and pension records must be retained in accordance with HMRC, national minimum wage, social security, and tax legislation.

Where we have obtained your consent, we will process your data in line with our retention policy. Upon expiry, we will request renewed consent. If not granted, we will cease processing your data.

3. Your Rights

You have the following data protection rights:

  • The right to be informed about the personal data we process
  • The right of access to your data
  • The right to rectification of inaccurate data
  • The right to erasure of your data (in certain circumstances)
  • The right to restrict processing
  • The right to data portability (in certain circumstances)
  • The right to object to processing based on legitimate or public interest
  • The right not to be subjected to automated decision-making and profiling
  • The right to withdraw consent at any time

To withdraw consent or exercise any of your rights, please contact Sean Hudson. In some circumstances, we may still need to process your data for legal or official reasons. Where applicable, we will restrict processing to only what is necessary.

If you believe any data we hold is incorrect or incomplete, contact us and we will take reasonable steps to correct it. You can also request access or restriction of processing through the same contact details.

4. Complaints or Queries

If you have any complaints or questions regarding this privacy notice, please contact Sean Hudson.

You also have the right to raise concerns with the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/ or by calling 0303 123 1113. If your data is processed outside the UK, you may contact the appropriate supervisory authority in that jurisdiction.

5. Temporary Assignments

If, during the course of a temporary assignment, a client wishes to employ you directly, you acknowledge that Green Light Recruitment Ltd will be entitled either to charge the client an introduction or transfer fee, or to agree an extension of the hiring period with the client. After that period, the client may employ you without further charges being applicable.

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